Food Safety¶
Your food safety book, kept on the phone in your pocket: what has to be written down today, what was written down, and what your fridges were doing while nobody was looking.
Where: menu → Food Safety → Dashboard. The Food Safety group appears only once food safety is switched on for your shop. It is off until you ask us.
| Screen | What it is for |
|---|---|
| Dashboard (this page) | What is due today, what is done, what was missed, and what is coming |
| Forms | The forms themselves: filling them in, and building your own |
| Records | Everything filed, searchable, and putting a wrong one right |
| Schedules | How often each form has to be filled |
| Temperature | Fridge and freezer checks, by hand or by sensor |
| Reports | What to hand a verifier |
| Setup | Units, categories, and what the app knows about your kitchen |
Video: Food Safety, every day¶
With sound and captions, on a phone: where to find the dashboard and what it says is due, a delivery check said out loud, a check filled in by speaking and a tap, and what the dashboard tells you once it is all done. All the videos are on Videos.
At the top¶
The date, and how far through today you are: a ring that fills green, and 2 of 4 done today. Dictate sits beside it. Talk, and it fills a form in from what you said. See Forms.
The week¶
A card with the month and seven days, today in the middle.
| Under the date | Means |
|---|---|
| ✓ | Everything due that day was done |
| ! 1 | One check was missed |
| 2/4 | Today: two of four done |
| • 3 | A coming day: three checks will be due |
| Closed | One of your closed days: nothing is asked for |
Tap a day to see it underneath, laid out like Today. A day gone by shows what is Missing, each with Dismiss, and everything Done with its green tick; tap one to see the record, or Open the records for that day. A coming day lists what will be due and when; tap one to fill it early.
Needs attention¶
Under the week, only when something needs looking at. It has a border, amber, or red when a fridge or freezer is out of range or the hub is offline.
- Fridges and freezers: anything wrong with your sensors, in plain words, such as Walk-in Chiller is at 7.2°C, over 5°C, a sensor not heard from, or a low battery. Tap one to open Temperature.
- Not done yesterday (or another day this week): any check that was due and never filed, such as Pest & Hygiene Check. It stays, day after day, until somebody deals with it. Tap Review Wednesday 11 November to open that day, then fill in what you can or tap Dismiss if it was not needed. A day with several misses has Dismiss all, for a day you were shut. A dismissed check shows as Not needed on that day, with your name and the time kept with the records for as long as the records themselves. You can still fill in a form for that day afterwards.
With nothing to say, the card is not there.
Today¶
Today is shown under the week until you pick another day: Today · 11 November, with Fill a form beside it for anything ad-hoc, then what is waiting: 2 due now · 1 overdue · 1 in progress. Otherwise it says All caught up, Nothing due today, or Nothing due yet · 2 later today.
Closed every Sunday? Set your closed days in Schedules and those days ask for nothing: nothing due, nothing missed, no reminder emails. Today then says Closed today. Sensors still file their daily record, and anyone can still fill in a form.
Then up to three lists, each check a tap from doing it:
| List | What it holds |
|---|---|
| Due now | What still needs filling. Amber for due, red with a warning triangle once it is overdue, grey while somebody is part way through it. |
| Done today | What has already been filed, in green with a tick, with who filed it and when, such as Laetitia 09:12, Sam 11:40. Tap one to see it or file another. With sensors, All 8 sensors in range is the first line; tap it for the readings. |
| Later today | Things with a time on them, shown as 18:00 Closing checks |
The × on a check still to do means not needed today. No deliveries, so no delivery check. It comes off today's list, and is asked for again next time. Like Dismiss, it is kept with the records with your name, so a verifier asking about a gap can see why.
A check somebody else has started is not overdue. Half-filled checks are shared across your tills, so a cooling log started at the pass shows as in progress everywhere, with the name of whoever last added to it. It still counts as waiting — a check is done when it is filed — but nothing goes red over work somebody is standing there doing. Leave one untouched for twelve hours and it counts as not done again.
Done today is not a tick-off list, it is a door. A receiving log gets filled once per delivery, so it stays on the screen all day with each delivery's name and time under it rather than disappearing the moment it is used once. A form that is done is not a nag; it is a door left open.
Coming up¶
The next 7 days: weekly and monthly forms, and any follow-up date you have set, on the day they land.
Daily checks are not listed here. Listing them seven times over would bury the monthly calibration that is the one thing worth planning around. Tap tomorrow on the week to see them. With nothing weekly or monthly coming, it says Nothing beyond the daily checks.
Temperature and records¶
There is no separate card for them. With sensors, all well is the green line in Done today, and a problem goes in Needs attention. Without sensors, checks by hand are a form and show on Today like any other. Every reading is on Temperature, and every record on Records, both in the menu.
Good to know¶
- Where Food Safety sits in the menu depends on what your shop is for. Site settings → Main feature → Food safety puts it above Sales and opens the app on this screen. Shops that mainly sell leave it on Point of sale and find Food Safety second in the menu.
- The menu carries a count. Food Safety → Forms shows how many are due, amber while merely due and red once something is overdue that nobody has started, the same way Sales → Orders does.
- It works without a signal. Anything filled offline is kept and sent when you are back on. The dot in the top bar tells you which you are.
- Refresh at the top fetches everything again, and says Refreshed when it has.