Sizes and colours¶
For goods that sit on the shelf in sizes or colours: a linen tea towel in three colours, a canvas tote in two sizes. Set the product up once, and each size or colour gets its own barcode, code, price and stock.
Where: menu → Sales → Products → a product → Sizes and colours. The section reads None until you use it. For now it is there only when your shop has inventory switched on.
Sizes and colours, or options?¶
| Use | For | Example |
|---|---|---|
| Sizes and colours | Something on the shelf that comes in versions, each a different box or item | A tote in Small and Large, a tea towel in Oat and Olive |
| Options | A choice made during the sale, that changes what is made or added | A large coffee, oat milk, extra shot |
If you scan it, count it, or run out of one version and not another, it is a size or colour.
Set up¶
- Open the product, then Sizes and colours.
- Add sizes. Type the sizes, separated by commas: Small, Large. Each one is added when you type its comma, and the rest when you move on -- there is no need to press Enter. Or pick a list you saved before.
- Add colours the same way, if it comes in colours. You can add one more list after that, named however you like, such as Width.
- A row appears for each size and colour together: Small · Oat, Large · Oat, and so on. Fill in what each one needs, then Save.
| On each row | Put |
|---|---|
| Sold | Untick a version you do not stock. It is not offered at the till. |
| Barcode | The barcode on that item. Scan it with the camera button, or with the counter scanner. No barcodes on the boxes? Make barcodes for the sizes without one, under the rows, gives each size its own; then print its labels. |
| Code | Your own code for it, if you use one. |
| Price | Only if this version sells for more or less. Leave it blank to use the product's price. |
| Cost | What one of this version costs you. Leave it blank to use the product's cost. |
Save as a list keeps a list of sizes to pick next time, such as Clothing XS-XL. Saved lists are shared by everyone at the shop. To rename or remove one, open the pick menu and choose Rename or remove saved lists. To change what is in a list, pick it, change it, and save it again under the same name. Removing a list changes no product.
At the till¶
| You do | What happens |
|---|---|
| Scan a version's barcode | It goes straight on the order: Linen tea towel · Olive, at its price. |
| Tap the product | The panel opens with the sizes and colours at the top. Pick each, then Add to cart. Add to cart stays off until you have. |
The order line, the receipt and the kitchen or packing docket all show which version was sold.
When the product's stock is tracked, each choice shows how many are on hand, and a sale takes one off that version.
Changing your mind¶
| To | Do |
|---|---|
| Add a size later | Type it in. Its rows appear. |
| Stop selling one version | Untick Sold on its row. |
| Take a size away | Remove it from the list. Its rows are kept, not sold, so past sales still show it. |
| Stop using sizes on this product | Stop using sizes on this product. It sells as one product again, and its history is kept. |
Good to know¶
- Update every till first. Every till in the shop needs the latest update before you add sizes. A till that has not been updated sells the product without a size, and takes no stock off.
- Not shown online yet. A product with sizes is taken off your online store for now. Online ordering with sizes is coming.
- Moving from options. If a product already has a Size or Colour option, it keeps working. The section tells you it is there. Remove it yourself once the new sizes are set up and you are happy with them.
- A barcode can only be on one thing. Saving stops if a version's barcode is already on another product or version, and says which.
- Stock by size. In Inventory → Stock the product is one row that opens to its sizes. Deliveries and stocktakes can take all its sizes at once, as a grid. Each size is its own item, named like Canvas shopping tote · Large. Its name and cost are shown there but set here, with the product. To put in what you have of every size at once, start a stocktake and count the product as a grid; for one size, open it and choose Adjust, where the reason on an item with no stock yet is Opening stock. Set the costs first, so the stock is valued.