Stock, in the product editor¶
For a product you sell exactly as it arrives: a bottle of sparkling water, a jar of quince paste, aged cheddar cut to weight. Turn on tracking and the product is its own stock item. One sold, one off.
Where: menu → Sales → Products → a product → Stock. Only with inventory switched on for your shop.
Things you make use Ingredients instead.
Track stock¶
Counts this product on the shelf and takes one off for every sale.
Turning it on creates the stock item straight away. Everything else in the section is saved with the product's Save.
It also marks the product as sold as it is, which is what makes each sale take one off -- Ingredients then reads Sold as it is. Turning it off undoes both, and the product can be given a recipe instead.
Scanning a product that has no recipe into a stocktake or a delivery does the same as turning this on. Scanning it in the Stock search asks first.
Units¶
| Field | Put |
|---|---|
| Unit | What it is counted in: each for bottles and jars, g for anything sold by weight |
| Show as | How it is shown. Count aged cheddar in grams, show it as kg. |
Unit and Show as together decide what one sale takes. Aged cheddar counted in g and shown as kg, sold at 0.35 on the till, takes 350 g off.
Unit is locked once there is stock on hand, because changing it would re-read every number already recorded.
Changing the unit clears the cost and the outers' sizes. A price typed for one jar is not a price per gram, so set the unit first, then the cost.
How you buy it¶
The outer it arrives in, and what that costs. Outers has the whole picture.
| Mode | Fields |
|---|---|
| By outer | Outer size, Unit, Outer price, Outer name, Outer barcode |
| Per each, Per g | Cost per each: what one unit costs you, if you already know it |
By outer works out the cost of one unit and shows its working underneath. A case of 12 sparkling water at $18.00 is $1.50 per each.
This is the product's cost. The Advanced section's cost price is hidden while inventory is on, because it is this number.
Other outers holds any other way the product arrives -- a case of 12 and a pallet of 48, each with its own barcode. Every row has Name, Holds and its unit, Price for the outer, Outer barcode, and Sell this outer.
Storage location¶
Where it lives in this shop. A stocktake can cover one location at a time.
Warn me at¶
The till and the Inventory screen warn you once there are this many or fewer. Leave it blank for no warning. Marlow & Vine sets its Portuguese custard tarts to 6, so whoever sells the sixth-last tart sees it on the order and calls the kitchen. See Warn me at.
A product in sizes has no field here: each size has its own, on its page in Stock.
On hand¶
| When | You see |
|---|---|
| Nothing has ever happened to its stock | A field, What you have now: Counted when you save. Leave blank to start at zero. |
| Anything has -- a sale, a stocktake, a delivery | On hand, read-only, with Adjust it from Stock |
What you type into What you have now is recorded as its Opening quantity when you press Save, once the product and its stock item have both saved. Leave it blank and it starts at zero.
Days left sits beside it: what you hold now, at last week's rate of selling.
Logging wastage¶
The menu at the top of the editor has Log wastage. See Wastage.
Deleting a tracked product¶
Delete asks as usual, with one more box, already ticked: Also stop tracking its stock here. Leave it ticked and the stock item leaves Stock at this shop. Its history stays, and other shops are untouched.
Good to know¶
- Sell this outer here does not take you away from the product you are editing. It creates the new product and says ... is now a product. Set its price when you are done here. Find it in Products afterwards.
- A barcode already on another stock item is refused when you save, and you are told which item has it.
- The till button shows how many you hold, in the unit you chose, and turns red at zero or below.