Suppliers¶
Your trusted supplier list: who you buy food from, their MPI registration, and copies of their certificates. A verifier checking your food control plan asks to see your trusted suppliers and their assurances; this is where they are.
Where: menu → Food Safety → Suppliers. With Inventory switched on it is also menu → Inventory → Suppliers: the same list.
Your list from your receiving checks¶
Suppliers you named on past receiving checks are offered as a card at the top of the list: Your receiving checks name 9 suppliers that are not on this list. Tap it.
Spellings that look like the same supplier are grouped -- Bidfood, bidfood, Bid Food -- with the commonest spelling as the name and how many records use each. Untick anything that is not a supplier (no deliveries today starts unticked), correct a name if it needs it, then Add. Give two groups the same name and they become one supplier.
Every spelling is remembered as one of the supplier's other names, so your old records count as theirs. The records themselves stay as they were written.
Add supplier adds one by hand, and naming a new supplier on a receiving check adds them too.
One supplier¶
| Field | Put |
|---|---|
| Name, Contact person, Phone, Email, Address | Their details |
| MPI registration number | Their registration under the Food Act or the Animal Products Act, if they have one |
| Notes | Anything worth keeping |
Under the registration number: Open MPI's register opens MPI's list of registered food businesses, to look them up; I checked it today records that you did, and the page says Checked on MPI's register with the date.
Nothing is kept until you press Save.
Certificates¶
Add a certificate asks:
| What it is | Food safety certificate to start with. Change it: Registration, Organic certificate, Supplier assurance. |
| Expiry date | Optional. Leave it for one that does not expire. |
| Take a photo or Choose a file | A photo of the paper copy, or the PDF they emailed you |
Then Add, and Save the supplier. Each certificate shows when it expires, in red once it has. Tap one to look at it; ✕ removes it.
A certificate is kept on the tablet or phone straight away and sent in the background, so it is safe with no signal; until it has gone it says Uploading.
Once you keep certificates, the supplier list shows each supplier's status -- Certificate in date, Certificate expired, No certificate -- and a receiving check that names a supplier without one in date says so under the supplier: No certificate on file for .... It is a reminder; the check can still be filed.
Receiving checks¶
Each supplier lists your food safety records that name them from the last year, newest first, and how many. Tap one to open it.
Good to know¶
- Your receiving form needs the supplier dropdown for checks to be linked to suppliers. The Receiving / Delivery Inspection form has it; to add it to your own form, see Forms.
- No longer buying from them, at the bottom of a supplier, puts them away without losing their records or certificates.
- Certificates and photos are kept for four years, the time the Food Regulations ask records to be kept.
- With Inventory too, a supplier also shows what they supply and your deliveries from them. See Inventory suppliers.